Get Setup, Installed, And Sync'd In Seconds

Prerequisites Before Purchase:

• Active Cadmium account with Education Harvester API access
• Cadmium API key (contact your Cadmium representative)
• WordPress hosting that meets our technical requirements

What’s Included:

• ParrotWP® plugin files
• Advanced Custom Fields Pro (ACF) plugin
• Pre-configured field templates for Cadmium data
• License codes for ParrotWP®

Purchase Process:

1. Buy – Complete your purchase at ParrotWP.com
2. Access – Log in to My Account → Downloads
3. Download – Get your plugin files and license codes
4. Next – Proceed to Installation

Step 1: Install the Plugins

1. In WordPress, go to Plugins → Add New → Upload Plugin
2. Upload and activate the ParrotWP® plugin file
3. Repeat the same process and upload and activate the Advanced Custom Fields Pro plugin file
4. Both plugins should now appear in your active plugins list

Step 2: Get Your License Codes

1. Log in to My Account
2. Click Orders → View (under Actions)
3. Scroll down to find your license codes (displayed in green)

Step 3: Activate ParrotWP®

1. In WordPress, click ParrotWP® in your sidebar menu
2. Enter your ParrotWP® license code
3. Click Activate

Main Dashboard & Content:

• Dashboard – Overview of ParrotWP® performance and sync status
• All Presentations – Complete list of your imported presentations with key details
• All Presenters – Complete list of your imported speakers/presenters with key details

Content Organization:

• Categories – Auto-generated categories from your Cadmium data to organize presentations
• Tags – Auto-generated tags from your Cadmium data for additional organization
• Sponsors – Sponsor information connected to your presentation data

Import & Sync Management:

• Import – Run manual syncs and configure import settings
• Import History – View logs of successful and failed imports
• Field Selection – Choose which Cadmium fields to import (customize what data you need)
• Field Transformations – Convert data formats (e.g., “3/1/25” → “March 1st, 2025”)

Plugin Configuration:

• Settings – Core plugin settings and automated sync (CRON) options
• Calendar Settings – Configure calendar display, event location, and related features
• Data Cleanup – Reset ParrotWP® settings and configurations if needed

Step 1: Locate Your Field Files

1. Find the ParrotWP-ACF-Items.zip file in your downloaded ParrotWP® files
2. Unzip this file
3. Look for the Import Into ACF folder
4. You’ll see two .json files:
   • event_fields_import_acf.json (for presentation data)
   • presenter_fields_import_acf.json (for speaker data)

Step 2: Import the Field Templates

1. In WordPress, go to Custom Fields → Tools
2. Under “Import Field Groups,” click Choose File
3. Upload event_fields_import_acf.json first, then click Import
4. Repeat: click Choose File again
5. Upload presenter_fields_import_acf.json, then click Import
6. Important: Make sure that both sets of fields are assigned to their respective post types. Event fields should be assigned to Cadmium Presentations and Presenter fields should be assigned to Cadmium Presenters.

Step 1: Connect to Cadmium

1. Go to ParrotWP® → Settings
2. Enter your Cadmium API key (get this from your Cadmium representative)
3. Click Save Changes

Step 2: Configure Your Import

1. Go to ParrotWP® → Import
2. Under Update Mode: Select “Update all entries”
3. Under Import Mode: Select “Yes”
4. Under Delete Mode: Select “Yes” (removes presentations deleted from Cadmium)
5. Batch Size: Choose how many items to import at once
   • Recommended: 5-10 presentations (prevents server timeouts)
   • Slower hosting? Use 5 or fewer
   • Faster hosting? You can try 10-15

Step 3: Run Your First Sync

1. Click “Run Import Presentations” first
2. Wait for completion – you’ll see a progress bar
3. Then click “Run Import Presenters.”
4. Wait for completion again

What to Expect:

• Import time depends on your data size (could be minutes to an hour)
• The progress bar shows the current status and the items imported
• Larger event catalogs take longer

If Something Goes Wrong:

• Check ParrotWP® → Import History for error logs
• Try reducing your batch size
• Contact support if imports repeatedly fail

Step 1: Check Your Presentations

1. Go to ParrotWP® → All Presentations
2. What you should see:
   • List of presentation titles as WordPress posts
   • Same number of presentations as in your Cadmium system
   • Recent import date/time stamps

Step 2: Check Your Presenters

1. Go to ParrotWP® → Presenters
2. What you should see:
   • List of all your speakers/presenters
   • Same number of presenters as in your Cadmium system

Step 3: Verify the Data

1. Click on any presentation or presenter
2. What you should see:
   • Detailed custom field data from Cadmium
   • Speaker bios, session descriptions, schedules, etc.
   • All fields populated (no empty critical fields)

If Something Looks Wrong:

• Missing data? Check ParrotWP® → Import History for errors
• Partial import? Your batch size might be too large – try a smaller number
• No data at all? Verify your API key in Settings
• Still having issues? Contact ParrotWP® support with your import history logs

What’s Next:

• Set up automated syncing in Settings → CRON options
• Customize your field selection in Field Selection
• Start building your presentation display pages
• Explore Calendar Settings for event scheduling features